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Bylaws of Sitzmark Ski and Social Club


Welcome to Sitzmark

Sitzmark is a non-profit social club managed by an executive board of governers. We are managed by a set of bylaws and policies (page updated 2/16/15 by Sally Hed).

Article I: Name

This nonprofit corporation shall be known as Sitzmark Ski & Social Club of Minneapolis and St. Paul, Minnesota. Also referred to as “Sitzmark” and “the Club”.

Article II: Purpose

The purpose of this corporation shall be to promote skiing as well as encourage and engage in an active lifestyle; to promote sociability and fellowship among members, to provide value and convenience to members, and to conduct its affairs responsibly as members of the community.

Article III: Membership

1. An official member is someone who has filled out the membership application form, signed the liability waiver, and is current with dues. The membership shall be open to responsible adults, 21 years or older, expressing an interest in skiing in or other activities offered by the Club, supporting our purpose, and abiding by Club rules. 2. Any Member failing to pay dues for the year, on or before October 31st, shall no longer be entitled to the benefits of membership in the Club. They must reapply to join again. 3. Any member violating any of these bylaws or rules of the Club or committing any action that reflects adversely on the reputation of the Club shall be subject to suspension or termination of membership as deemed advisable by a majority of the Executive Board. The offending member shall be given fifteen (15) days prior notice of suspension or termination in writing. The offending member may appeal in writing or in person to the Executive Board prior to the effective date of termination. 4. Members of the Executive Board shall be exempt from payment of dues during their terms on the Board. 5. All Past Presidents of Sitzmark shall receive a free lifetime membership in the Club, provided they abide by all Sitzmark rules. 6. The Executive Board shall review the membership dues annually and decide whether or not to adjust the dues to meet the costs of Club operations.

Article IV: Executive Officers

1. PRESIDENT: The President shall be the chief executive officer of the Club. S/he shall preside over all Board meetings and Membership meetings. S/he shall be an ex officio member of all committees and shall perform such duties as are required of his/her office. S/he shall be responsible for recruiting and supervising MSC delegates, and coordinating meetings and events. S/he shall communicate with membership through the newsletter, website, and email. 2. SKI COORDINATOR: The duties of the Ski Coordinator shall be to provide ski trip planning and scheduling. S/he shall be responsible for recruiting and supervising trip chairs, contacting resorts for prices and availability, budgeting and scheduling events; and for scheduling Meet & Ski and cross country events. 3. SOCIAL COORDINATOR(S): The duties of the Social Coordinators shall be to plan, budget and schedule meetings and events with the Board and facilitate and to recruit and supervise event chairs. Typical events may include happy hours, potlucks, bowling, camping and canoeing trips, baseball games, and river cruises, etc. S/he shall be responsible for collecting admission fees at events. 4. NIGHTS OUT COORDINATOR: The duties of the Nights Out Coordinator shall be to schedule monthly social events, typically at a bar or restaurant, held on a Friday or Saturday night and contact the establishments for “special deals”, and promote and host the events. 5. SPECIAL EVENTS COORDINATOR: The duties of the Special Events Coordinator shall be to budget and schedule special events and to recruit and supervise event chairs. Typical events may include the Fall Kick-Off Dance and Holiday Dance. 6. NON-SKI SPORTS COORDINATOR: The duties of the Non-ski Sports Coordinator shall be to budget and supervise sports directors (golf, tennis, volleyball, biking, roller-blading, etc.) and to recruit and supervise event chairs for a budgeted event. S/he will work with the other coordinators on any events that will include these activities. 7. MEMBERSHIP COORDINATOR: The duties of the Membership Coordinator shall be to collect membership applications, signed liability waivers, dues, and to maintain a database of members, send new members packets, respond to requests from the PO Box and/or website; create lists for Sitzmarker, MSC Skier, print membership cards, and the directory, and distribute mail from the PO box. 8. PUBLICITY COORDINATOR: The duties of the Publicity Coordinator shall be to promote the club, its events, marketing collateral, logo, and brand reputation through print and electronic means. S/he shall submit articles and pictures for publications and supervise any printed materials and promotional items. S/he shall also supervise and recruit the Sitzmarker editor, the website manager, and the email manager. 9. TREASURER: The Treasurer shall be responsible for an accounting of all Club financial transactions and shall review proposed and final budgets for Club activities. The Treasurer shall present a monthly and a year-end financial report to the Executive Board. The President and the Treasurer shall jointlynhave power-of-disbursement of Club events and funds. S/he shall prepare a descriptive inventory ofnClub property. 10. SECRETARY: The Secretary shall keep the minutes of the Board meetings and Membership meetings.S/he shall be knowledgeable of Robert’s Rules of Order (revised) and be Parliamentarian at the Boardnand Membership meetings. S/he will also keep, maintain and update as necessary a manual of the Club’snBylaws, policies, and practices, collectively referred to as “the rules”. 11. PAST PRESIDENT: The Past President shall remain and serve as an Executive Officer for one year past his/her term as President. S/he will counsel and advise the succeeding President and Board as necessary. 12. MSC DELEGATE: The MSC Delegate shall represent the Club and present a summary of the Midwest Sport/Ski Council (MSC) meetings 13. MEMBER(S) AT LARGE: Member(s) at Large will assist all board members and event coordinators when needed as directed by the president.

Article V: Executive Board

1. The Executive Board shall be responsible for all functions of the Club. 2. The Executive Board shall be comprised of the elected Club officers and the immediate Past President. a. The President shall preside over the Executive Board. b. Vacancies shall be filled with the approval of a simple majority of the Executive Board. 3. The Executive Board shall determine the number of Board Appointees and their Club benefits during their term. 4. Any Executive Board member who misses three consecutive meetings without an excuse validated by the President shall be considered as having resigned. 5. Newly elected Executive Officers shall officially take office 30 days after elections. 6. The term of office shall be for one fiscal year unless terminated by resignation or rejection by a 2/3- majority vote by secret ballot of the Executive Board. 7. Each Executive Officer shall be entitled to one vote at an Executive Officer meeting, regardless of the number of positions held. 8. A quorum for an Executive Officers meeting shall consist of a majority of the Executive Officers present.

Article VI: Elections

1. CALLING ELECTIONS: Elections shall be held each year at the end of the regular ski season and shall occur no later than March 30. The time and place for the elections shall be determined by the Executive Board. 2. NOMINATIONS: Nominations for Executive Officers shall be made by a Nomination Committee, with the nominee’s consent, or by members from the floor at one membership meeting prior to and including the election meeting. For nominations from the floor, a nominator and second shall be required. 3. NOMINATING COMMITTEE: The Nominating Committee shall be composed of the Executive Board. 4. VOTING: The candidate receiving the simple majority of votes for a given office shall be elected to that office.

Article VII: Membership Meetings

1. Membership meetings shall be held on a regularly scheduled basis to conduct the business of the Club. 2. Members shall be notified of Membership meetings. 3. A quorum of at least 10% of members must be obtained for the voting to be conducted. Votes may be submitted in person, by mail, or electronically, as determined by the Executive Board. 4. Each member shall be entitled to one vote. 5. Membership meetings shall be conducted in accordance with Robert’s Rules of Order (revised) where not in conflict with these Bylaws.

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Article IX: Midwest Sport/Ski Council Membership

1. The Executive Board shall determine, by a poll of its members, the Club’s participation and membership in the Midwest Sport/Ski Council (MSC) on a yearly basis. 2. During participation, the President and MSC Delegate(s) shall represent Sitzmark on the MSC Board of Delegates. NOTE: MSC Bylaws allow two votes by Sitzmark representatives at each MSC Board of Delegates meeting. 3. During participation, the MSC delegates shall present a summary of the MSC meetings at each Membership meeting.

Article X: Amendments

1. Amendments shall be submitted in writing to the Executive Board prior to a vote at a Membership meeting. 2. The Bylaws may be amended at any regularly scheduled meeting by a 2/3-majority vote of Members present and voting.

Article XI: Policies

1. The Club shall maintain a list of policies governing trip refunds and other events involving payment of money by Club Members and non-members. 2. The policies shall be constructed as a supplement to the Bylaws and therefore, shall be in accordance with all provisions of the Bylaws. 3. The Sitzmark Ski & Social Club agrees to indemnify the Board Members for any fines, penalties or other fees resulting from the proper performance of their Club duties and responsibilities.

Article XII: Dissolution of Sitzmark

1. Upon the dissolution of this Corporation, assets shall be distributed for one or more exempt purpose(s) within the meaning of Section 501c (3) of the Internal Revenue Code, or corresponding section of any future Federal tax code. Any such assets not so disbursed of shall be disposed of by the District Court of the County in which the principal office of the Corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.